V.5. FEE MODULE

The hazard or the main pain point in every institution’s account and finance section is to collect and manage the fees of students. But Edusap makes it a simple process. The institution is given the opportunity to make a fine fee structure at the beginning of an academic year with the yearly specifics, which can be assigned to the students. The accounts or finance section is then equipped with the modules to map the student fees, to send the fee due reminders on time and to mark or register the fees collection information. 

 

V. 5. a. CREATE A FEE STRUCTURE.

 

Edusap helps the institution to design the fees structure that is suitable for the institution infrastructure.

Step 1. Select the FEE module, then click Manage Fees. 

Step 2. Click CREATE CATEGORY to provide the different categories of fees. Eg tuition fee, admission fee etc.

Step 3. Select CREATE FEE , and provide fee name, fee amount and select category as well the due date along with fine date and amount. 

Step 4. The CREATE GROUP button can be used to create and set the fees to different class sections. But provide a good name for the group. 

Steps 5. Select the fees to be included in the group then the classes to which this can be applied.

Step 6. If it's a recurring fee, select the RECURRING FEE option.Then mark the recurring intervals. Further on press create a fee group.

 

V. 5. b ASSIGN THE FEE TO STUDENTS.

 

The fees designed and structured can be assigned to individual students  

Step 1. Set all the classes and divisions to which the fees to be applied. 

Step 2. Select one fee group.
Step 3. Tick the students required from the class. 

Step 4. Save.

 

V. 5. c. STUDENT SPECIFIC FEE

 

Using edusap application we can assign specific fees to a certain student by using the student specific fees option.  

Step 1. Select the FEE module,

Step 2. Click the SELECT STUDENT option from the drop down.

Step 3. Select the class and division.

Step 4. Select the student and open their fee profile.by clicking the student name.

Step 5. Click the ADD SPECIAL FEE button at the top right corner of the window.

Step 6. Add the specified fee by giving the details in the pop up window. 

Step 7. Press the CREATE FEE button.

 

V. 5. d. EDIT  OR DELETE FEE GROUPS , FEE CREATED & CATEGORIES . 

 

The structured fee , their groups and categories can be deleted if not required. 

Step 1. Click on the (three dots icon) on the required field.
Step 2. Either press edit (so we can edit the details)

Step 3. Press DELETE so the field is deleted. 

 

V. 5. e. VIEW STUDENT FEES IN EACH CLASS.

 

Edusap permits to list and view the student details and their fee amounts along with paid and due amount details.
Step 1. Go to the FEE module
Step 2. Press on SELECT STUDENT option
Step 3. Then we can see the list of students with their fee amount , paid and pending.

 

V. 5. f. FEE PAYMENT. 

 

Edusap helps in marking the fee payments, and easy availability of receipt printing. 

Step 1. Go to the FEE module.

Step 2. Press on SELECT STUDENT option,

Step 3.Then we can see the list of students with their total fee amount paid and pending. 

Step 4. Select the student.

Step 5. Click on the pay button corresponding to the fee amount. 

Step 6. Mark the transactions and save.

 

V. 5. g. PRINT THE RECEIPT 

 

Once a fee transaction has been done, it's simple to print the receipt. 

Step 1. Go to the FEE module.

Step 2. Press on SELECT STUDENT option,

Step 3.Then we can see the list of students with their total fee amount paid and pending. 

Step 4. Select the student.

Step 5. Click on the pay button corresponding to the fee amount. 

Step 6. Mark the transactions and save.

Step 7. Select the required transactions.

Step 8. Give the print option by clicking the print icon corresponding to the transaction.

 

V. 5. h FEE DUE REMINDERS.

 

It's simple to share fee reminders with the guardians/parents to their registered mobile numbers. 

Step1.Go to FEE module

Step2.Press on FEE DUE option

Step 3.Can see the list of students with their mobile numbers and  due till date amounts. Tick the students to whom the message shall be shared.. 

Step 4. Click Send as an SMS option. 

 

V. 5. i. STUDENT SPECIFIC FEES MODULE 

 

This will list out the students with the specific or individual fees assigned according to their class based.  

Step 1. Select the FEES module from the left side menu bar

Step 2. Click on the STUDENT SPECIFIC FEE option from the drop down list

Step 3. List of students with specific fees assigned will be given according to their class and division based. 

Step 4. For editing or deleting the fees we can use the EDIT or DELETE buttons corresponding to the student name.

 

V. 5. j. FEE REPORT 

 

Complete and detailed fee reports for the institution will be given in this list. There are three subsections including fee register, statement and pending fees.

 

V. 5. j.i FEE REGISTER 

 

Up-to date fee entries are listed here with class, division , mode of payment, collected by and particulars as the sorting options and the date filters. 

Step 1. Select the FEES module from the left side menu bar

Step 2. Click on the FEE REPORT option from the drop down list

Step 3. Select FEE REGISTER section and enter the sorting options if any. 

Step 4. PRINT, EXPORT and PDF options are available here. 

 

V. 5. j. ii. STATEMENT

 

Daily statements of fee collected are obtained here with date filters and sorting options with class, divisions, fee groups and items columns. 

Step 1. Select the FEES module from the left side menu bar

Step 2. Click on the FEE REPORT option from the drop down list

Step 3. Select the STATEMENT section and enter the sorting options if any. 

Step 4. PRINT, EXPORT and PDF options are available here. 

 

V. 5. j. iii. PENDING FEE

 

Student fees that are yet to be paid or the pending student fees are listed here with all the particulars including the student name, contact number, fee item, fee group and pending amount along with the total payable amount of each individual student.  

Step 1. Select the FEES module from the left side menu bar

Step 2. Click on the FEE REPORT option from the drop down list

Step 3. Select the PENDING FEE section and enter the sorting options if any. 

Step 4. PRINT, EXPORT and PDF options are available here.