V.6. CLASS MANAGEMENT

Complete and systematic management of a class is made possible by using the class management module under the CLASS menu button.

 

V. 6. c. ATTENDANCE

 

Using the attendance module admin can get an overview of the total number of classes that are registered under the institution along with the classes in which the attendance is marked and not marked. 

Navigation to each class list is possible on clicking the count under each section mentioned above. 

 

V. 6. a. i. MARK THE ATTENDANCE

 

The first step in marking attendance is to set the time table (Refer IV.19.d). Once the time table is set, attendance can be marked in each class. 

Step 1. Click CLASS MENU.

Step 2. Select ATTENDANCE option. 

Step 3. Select the period (hour) and subject.

Step 4. Mark the attendance and absence by making green and red marks accordingly against the student names. 

Step 5. We can save or reset the attendance marked by using SAVE or RESET buttons. 

OR.

(Attendance alerts can also be shared by SMS)

 Step 5. Click on the SAVE and SEND SMS button.

 

V. 6. a. ii ATTENDANCE IN TEACHER’S LOGIN

 

Teachers also have the ability to mark the attendance in each class assigned to them. 

Step 1. Select the ATTENDANCE from the menu bar. 

Step 2. Select the class and division.

Step 3. Select the hour and subject .

Step 4. Mark the attendance and absence by making green and red marks accordingly against the student names

Step 5. We can save or reset the attendance marked by using SAVE or RESET buttons. 

OR.

(Attendance alerts can also be shared by SMS)

Step 5. Click on the SAVE and SEND SMS button.

 

V. 6. a. iii ABSENTEES LIST 

 

Using the application, the attendance menu will provide the absentees lists.

Step 1. Click CLASS MENU.

Step 2. Select ATTENDANCE option. 

Step 3. Click on the ABSENTEES LIST button at the top right corner.

Step 4. Select the date,class, division and hours as per our requirement. 

Step 5. Reason for the absence also can be mentioned at the REASON COLUMN 

Step 6. Click SAVE.

(this list can be printed using PRINT option)

 

V. 6. a. iv. ABSENTEES LIST IN TEACHERS LOGIN.

 

Using the teacher’s login , we can collect the absentees list. 

Step 1. Select the ATTENDANCE from the menu bar. 

Step 2. Click on the ABSENTEES LIST.

Step 3. Select the date, class , division and hours. 

Step 4. Reason for the absence also can be mentioned at the REASON COLUMN 

Step 5. Click SAVE.

(this list can be printed using PRINT option)

 

V. 6. a. v. ATTENDANCE REPORT. 

 

Attendance report of the individual classes can be

Step 1. Click CLASS MENU.

Step 2. Select ATTENDANCE option. 

Step 3. Click on the REPORT button at the top right corner.

 

Entire month's report will be open with a subject vise or all subjects manner. With collective present , absent and total number of days counts.This list can be exported for future references. 

 

V. 6. b.  EXAM

 

Module helps to plan and list the exams in the institution. Exams created using the Exam module will create the corresponding marksheets where marks can be added manually. 

 

V. 6. b. i. ADDING  EXAM

 

Exam lists can be added using the Exam module

Step 1. Click on the class module

Step 2. Select the EXAM option.

{class wise exam lists and options to activate them, their marksheet(Refer V.6.c) shortcut and Exam editing options are listed here.}

Step 3. Select the ADD EXAM option. 

Step 4. In the upcoming window, give the exam title.

Step 5. Select the class and divisions. 

Step 6.Tick the required subjects. 

Step 7. Mark the max mark and passmarks and the exam dates accordingly. 

Step 8. Click the CREATE button.

V. 6. b. ii. ACTIVATE AN EXAM.

 

It's easy to activate or deactivate an existing exam.

Step 1. Click on the class module

Step 2. Select the EXAM option.

       (From the list of exams.)

Step 3. Change the status button to ACTIVE. 

 

V. 6. b. iii. EDIT AN EXAM

 

To Edit already added exam is easy .

Step 1. Click on the class module

Step 2. Select the EXAM option.

         (From the list of exams.)

Step 3. Click on the EDIT (pencil) ICON.

Step 4. Do the corrections. 

Step 5. Press UPDATE.

      

V. 6. c. MARKSHEET

 

For any exam added , Their MARKSHEET is readily available to edit, publish and share with subject wise and all subject wise options. 

 

V. 6. c. i. MARKSHEET EDITING

 

How to add or edit the student marks in marksheets 

Step 1. Click on the class module

Step 2. Select the EXAM option.

          (From the list of exams.)

Step 3. Click on the MARKSHEET ICON(Book)

                  OR 

{Step 1. Click on the class module

Step 2. Select the MARKSHEET option.}

 

Step 4. Select the class and division.

Step 5. Select whether it is a single subject vice or All subjects. 

Step 6.  Do the mark editings. 

Step 7. SAVE the marksheet. 

 

This list once entered can be published, exported , printed and can be shared to the parents by SMS using PUBLISH, EXPORT, PRINT and SEND SMS buttons correspondingly. 

These mark sheets are available in TEACHERS LOGIN and can be edited using the same steps. 

 

V. 6. c. i. MARK SHEETS FOR STUDENTS.

 

Once the marksheet is published by the teachers or admin, it is available in student or parent login. To obtain that, 

Step 1. Login to Student Profile.

Step 2. Click on the MARKSHEET option,

Step 3. Then the list of exams and marks  will be available.

 

V. 6. d.   CLASS REPORT. 

 

Collective mark sheets and attendance reports are available for every class and division along with their graphical representation as well with  the custom date fields.

To obtain that : 

Step 1. Click on the class module

Step 2. Select the CLASS REPORT  option.

Step 3. Select the class and division. 

Step 4. Select From and To Date. 

 

V. 6. e. CURRICULUM 

 

This module helps the teachers or the institution to mark the extra curricular activities marks included in the Coholistic , discipline and internal mark categories for each student. These marks can be made available in the student progress reports. 

Step 1. Click on the class module

Step 2. Select the CURRICULUM  option.

Step 3. Select the class and division. 

Step 4. Select the activity under which the marks to be added.

Step 5. Click the EDIT button.

Step 6. Enter the marks accordingly and click the SAVE button.

Step 7. This marksheet can be taken as a print using the PRINT button.  

 

V. 6. f. DIARY 

 

Edusap digital diary is a good means of communication between parents and teachers to evaluate and mark their student performance. 

 

V. 6. f. i.  DIARY ENTRY

 

Step 1. Select the CLASS from the Menu bar (or directly from home page DIARY )   

           {Previous dairy entries are listed in the window opened}

Step 2. Select the class and division.

Step 3. Click ADD DIARY.

Step 4.Write down the title and message in the appropriate boxes. 

         (Tick the individual student button if the entry is for a single student) 

Step 5. Tick the Publish option.

         (if it's to publish, or if it's to keep a teacher's record, avoid the publish button.)

Step 6. Click the CREATE button.

          

V. 6. f. ii EDIT or DELETE DIARY 

 

Step 1. Select the CLASS from the Menu bar (or directly from home page DIARY ) 

Step 2. Select the class and division.

Step 3. Press the EDIT (pencil) Icon corresponding to the diary.

Step 4. Edit the entry then UPDATE.

Or 

Step 4. Press the DELETE button.

 

Diaries can be used as an option to record the student performance by writing and not publishing the diary. 

Diaries can be sorted according to the dates , by providing the from and to dates in the boxes. 

 

V. 6. g. ELECTIVES

 

The subjects marked as electives(Refer.V.19.c.) can be allotted to the students in each class. 

The Electives can be grouped accordingly as well (if there are more than one or two sets of electives to assigned to each student then we can set an elective group for the same (Refer V.19.c.iii)

Step 1. Select the ELECTIVES option from the class menu

Step 2. From the window opened  select the class and division

Step 3. Select the elective subject, 

Step 4. Tick the students' names who all opted for the subject and save.

Step5. Then move on to the next subject and then select the students for that subject and save. 

The elective student lists can be printed  or exported for documentation use in future using the PRINT and EXPORT buttons.

V. 6. h. SET ROLL NUMBER

 

For a complete setting of a classroom, it's necessary to set roll numbers.

Step 1. Click onClass Menu.

Step 2. Click on the set roll number option.

Step 3.Select the class.

Step 4.Enter the roll numbers of students accordingly.

Step 5.Click Save button.

 

Sorting the class on the basis of ROLL NUMBER, ADMISSION NUMBER, NAME and USERNAME is available in this menu, for that we have to click on the (arrow icon) in the required box.