V.19. SETTINGS

Settings menu comprises different settings options in the institution login. 

 

V. 19. a  ACADEMIC PERIOD

          

This menu showcases the Present , past and coming academic period that have been set for the institution till date. (Academic period setting is a technical assistant provided work done by the application super admin)

 

V. 19. b SETTING CLASS AND DIVISION. 

 

The Menu is to present the classes and divisions that are required for the educational institution, that helps in configuring the institution model in the application.  

Step 1. Select the SETTINGS option from the menu bar. 

Step 2. Click on the MANAGE CLASS option.

Step 3. To add a new class click on ADD NEW CLASS. 

Step 4. Give the class name. 

Step 5. Press CREATE.

Step 6. To add more Divisions, select ADD DIVISION corresponding to the class name.

Step 7. Give the division name 

Step 8. Press CREATE.

RENAME and DELETE buttons corresponding to the class can perform the rename and delete operations respectively.

 

V. 19. b.i DELETE OR EDIT DIVISION

 

Step 1. Select the SETTINGS option from the menu bar. 

Step 2. Click on the MANAGE CLASS option. 

Step 3. Double click on the division. 

Step 4. Do the necessary edits and give EDIT.

Or 

Step 4. Press the DELETE button at the bottom and confirm delete.

 

V. 19. c. SUBJECTS

 

Subjects to each classes can be designed and kept using this module as well the corresponding teacher assigning(IV.18.c.i) to the specific subject in that class is also done her:

V. 19. c. i. ADD NEW SUBJECTS 

 

Step 1. Select the SETTINGS option from the menu bar. 

Step 2.Then click on MANAGE SUBJECTS option.

Step 3.Select the class to which the subject to be added. 

Step 4.Press ADD NEW SUBJECT button. 

Step 5.Give the subject code and subject name.

Step 6. If it is an ELECTIVE , tick the ELECTIVE box. 

Step 7. If it's an ELECTIVE , select the ELECTIVE GROUP as well. 

Step 8.Then press CREATE. 

 

V. 19. c. ii. ASSIGN TEACHER

 

Once a subject is set we can assign teachers to the subjects. 

Step 1. Select the SETTINGS option from the menu bar. 

Step 2.Then click on MANAGE SUBJECTS option.

Step 3.Select the class to which the subject to be added. 

Step 4. Click on the ASSIGN TEACHER button corresponding to the subject.

Step 5. Click on the ASSIGN TEACHER button at the top. 

Step 6. Select the Teacher name in the provided box. 

Step 7. Select the class divisions to which the teacher is assigned.

Step 8. Select the permissions from the list below to add the teacher permissions to the subject and that class. 

Step 9. Press the ASSIGN button.
This assign function will be reflected in the permissions( Refer V.18.f) settings where teacher and other staff permissions are set using the admin login. 

 

V. 19. c. iii. ELECTIVE GROUPS 

 

Subjects that need to be grouped as electives, that is if the institution is set with a different set of subjects as electives under which students can select more than one set of those groups for their curriculum , those groups can be managed here. 

Step 1. Select the SETTINGS option from the menu bar. 

Step 2.Then click on MANAGE SUBJECTS option.

Step 3. Select the ELECTIVE GROUP option. 

Step 4.Select the class to which the subject to be added. 

Step 5.Press CREATE ELECTIVE GROUP  button. 

Step 6.Give the name of the elective group and click + button in the pop up window..

Step 7. EDIT and DELETE buttons are available to every elective group created.

 

V. 19. d. TIME TABLE 

 

Here the academic time table for each class that is registered under the institution can be created and shared with the teachers, other staff and the students. 

 

V. 19. d. i SINGLE ENTRY TIME TABLE ADDITION.

 

In this option we can add the time table per period to the concerned class using the below steps :  

Step 1. Select the SETTINGS option from the menu bar.

Step 2. Click on the TIME TABLE option.

Step 3. Select the class and  division to 

Step 4. Click on the + sign, 

Step 5. Include the Period name, start and end time, choose the subject. 

Step 6. Press ADD.

 

V. 19. d. ii. BULK ENTRY TIME TABLE ADDITION.

 

This option helps the admin to add multiple periods to different classes at the same time.  

Step 1. Select the SETTINGS option from the menu bar.

Step 2. Click on the TIME TABLE option.

Step 3. Click on the BULK INSERT button. 

Step 4. Give Start and End time. 

Step 5.Select the required classes. 

Step 6. Select the applied days. 

Step 7. Press ADD PERIODS.

Timetable can be exported or printed using the EXPORT TABLE and PRINT button respectively.

 

V. 19. e. GRADES SETTINGS.

 

Each educational system will be having a different academic grading scheme according to the marks and exams that are held in the institution, the MANAGE GRADES module will help the institution to customise the grades option. 

Step 1. Select the SETTINGS option from the menu bar.

Step 2. Click on the MANAGE GRADES option.

Step 3. Set the marks and their appropriate grades in the provided boxes.. 

Step 4. If required  to hide the Marks in the grade sheet tick the “hide marks and show only grades for students” button.

Step 5. Press UPDATE.

Step 4 in the Grade settings will allot the organisation to decide if the marks and grades have to be showcased in the student progress reports. 

 

V. 19. f. DELETE LOG

Delete log module can give the complete details of students' information that are deleted from the current academic period in class wise order. 

These info can be printed using the PRINT Button at the top left corner.

 

V. 19. g. MANAGE CURRICULUM 

 

Each institution carter a specific set of Extra curricular activities that are bound to reflect student development apart from the academic marks and other curricular activities. This module helps the institution to design the institutional specified co curricular activities and their and their elements that are required for the student marks and grade schemes.

Step 1. Select the SETTINGS option from the menu bar.

Step 2. Click on the MANAGE CURRICULUM option.
Step 3. Click on the DISCIPLINE , CO-SCHOLASTIC AREAS or the INTERNAL  button to add ELEMENTS to it. (each element specifies the activities that are to be monitored under the broad classification of co curricular activities)

Step 4. Press on ADD ITEM button at the top right 

Step 5. Add and item and save

Step 6. To Edit the item, click on the edit icon corresponding to the element in the list. 

Step 7. Complete the edit and press UPDATE.

V. 19. h. PERMISSIONS

Admin has the complete authority to decide what permission/privileges are to be given to each individual staff member. The customisation of each individual staff login depends on the privileges set to the specific staff, according to their roles and responsibilities.
Step 1. Select the SETTINGS option from the menu bar.

Step 2. Click on the PERMISSIONS option.

Step  3. List of Staff(Teaching and non teaching in separate lists) , classes and division in the institution along with the subjects that are available in the selected class are given here. Select the staff name and then the class and division to which the permission is to be given then if the selected staff is a teaching staff then select the subject to which he or she is assigned to. 

Step 4. From the followed list of privileges tick the required privileges according to the staff job role.

Step 5. Write in the ADMIN Login password in the given box and Press ADD PERMISSIONS.

 

V. 19. h. i. EDIT/ DELETE PERMISSIONS

Permissions or privileges given to teachers can be edited or deleted by the admin. 

Step 1. Select the SETTINGS option from the menu bar.

Step 2. Click on the PERMISSIONS option.

Step 3. Staff permissions list is available at the bottom side.
Step 4. Select the staff name or search them in the search box.

Step 5. Click on the staff name. Along with their permissions listed. 

Step 6. Give the EDIT button or the DELETE button as per requirement. 

Step 7. Press the SAVE button if any edits are given.

 

V. 19. i. MISCELLANEOUS SETTINGS.

 

Auto increment for ADMISSION NUMBERS, Prefix for ADMISSION NUMBERS , Auto generation of USERNAME and PASSWORD for student and staff as well the SMS templates for the commonly used SMS communications are all listed here in the MISCELLANEOUS SETTINGS.  

Step 1. Select SETTINGS.

Step 2.  Open MISCELLANEOUS SETTINGS

Step 3. Do the necessary activities.

Step 4. SAVE.

 

V. 19. j. INSTITUTION DETAILS.

 

Institution details like INSTITUTION NAME, LOGO, ADDRESS, PLACE, PHONE NUMBER,SCHOOL CODE and MAIL ID can be reviewed and edited in the INSTITUTION DETAILS in the settings menu.  

Step 1. Select SETTINGS.

Step 2.  Open INSTITUTION DETAILS option.

Step 3. Do the necessary activities.

Step 4. SAVE.

 

V. 19. k. STAFF SETTINGS. 

 

This module helps the institution to set the staff specifications in the organisation, which can be listed and selected during the staff addition to the institution. 

 

V. 19. k. i. MANAGE DESIGNATION 

 

Listing of different staff designations can be given here, like Vice principal, HOD etc.  

Step 1. Select SETTINGS.

Step 2.  Open STAFF SETTINGS option.

Step 3. Click on the MANAGE DESIGNATION button.

Step 4. If the process is to add a new designation click on the ADD DESIGNATION button.

Step 5. The Process to edit or delete the already existing designation is done by using the EDIT button corresponding to the Designation. Here in the pop up coming we can either EDIT or DELETE the designation. 

Step 6. The navigation to the previous page is done using the BACK button. 

 

V. 19. k. ii. MANAGE QUALIFICATION

 

The institution demands for the staff qualifications. The qualifications that are listed here can be chosen while adding new staff members according to their job specifications and role.  

To add the qualifications : 

Step 1. Select SETTINGS.

Step 2.  Open STAFF SETTINGS option.

Step 3. Click on the MANAGE QUALIFICATIONS button.

Step 4. To add a new qualification press on ADD QUALIFICATION button and fill in the subsidiary boxes (Qualification name eg: SSLC, Bcom, BBA and Qualification Type eg: Matriculation, UG, PG etc)

Step 5. The Process to edit or delete the already existing qualification is done by using the EDIT button corresponding to the qualification. Here in the pop up coming we can either EDIT or DELETE the qualification.